In a previous post I glazed over a powerful tip for use with outlook as well as goole email programs.I came to this conclusion as I was talking to a prospect about inefficiencies and described our process for sending out “just” slightly different emails.
I’m not really sure who gets credit for the find I just know that it’s been in the bag of tricks for quite a while and while working with VisibleGains a client mentioned it which reminded me. The reaction I got when I started letting people know about it told me how important they thought it was so I thought — better write it down somewhere – even though it’s pretty obvious.
You should already have a standard signature setup…this just kicks it up a notch for repetitive emails.
5 steps to take advantage of Outlooks signature function
- open a new email
- click on insert then click on signature
- click on “Signatures”
- click “New” and type a name as well as a complete email. Remember to include an actual signature in the “Signature”
- Select the “Signature” you had named every time you want to send the text from that email.Don’t forget to add a to, subject line, and name.
2 steps to take advantage of Gmails “canned responses” function 1. Type and email 2. save it as a canned response 3. Pull it out when you need it and it’ll fill in the email
Obvious but I use it all the time.